Beachscape Terms & Conditions PLEASE SIGN
It is agreed and understood that the cottage is owned and operated by the "owner" and is offered as vacation rental accommodation to the "Applicant" according to the terms and conditions set out below.
The Applicant agrees to abide by the terms and conditions set out herein and as set out by the Owner in the Cottage Rules specific to the subject property and shall be responsible for adherence to terms and conditions by any and all occupants and guests.
Rental confirmation in writing shall be provided to the Applicant upon acceptance of the Rental Application and receipt of the required security/damage deposit payment. The Owner reserves the right to make the decision as to acceptance of the booking.
The Rental Confirmation will constitute a binding Rental Agreement between the "Applicant" and the "Owner" to abide by all the Terms and Conditions herein. Receipt of any payment prior to the issuance of the written Rental Confirmation shall not constitute a binding Rental Agreement
Full payment shall be payable and due 6 weeks prior to the first day of the rental period.
Should the Rental Application be received more than 6 weeks prior to the first day of the rental period, Failure to remit the balance payable due 6 weeks prior to the first day of the rental period will be deemed a cancellation by the Applicant and the cancellation conditions outlined below are applied.
All fees and charges include taxes unless otherwise noted.
Payment(s) in Canadian funds only, can be made by E-Transfer or in person at any CIBC (Account number will be provided.)
Please Note: If you’re a group booking with Beachscape Cottages we need your full payment 1 Month after receiving your security deposit. If payment defaults after 1 month this would be a cancellation and no refund will be granted. (All cancellation conditions outlined above are applied)
3. Security / Damage Deposit
A security / damage deposit in CDN funds is payable and due ASAP so we can reserve cottage The security / damage deposit will be returned to the Applicant immediately after the Owner or staff had an opportunity to inspect the property for any damage and provided no claims or charges are pending.
All or part of this deposit may be used for penalties, fees, charge, additional cleaning required, breakage or damage to inventory, equipment or any other part of cottage property above and beyond normal "wear and tear".
The applicant agrees to assume responsibility for any and all costs and charges in excess of the security / damage deposit.
If Security Damage Deposit returned, monies will be made by E-transfer or Cheque within 10 working days
The applicant will forfeit all monies paid except the security / damage deposition if rental cottage paid in full, However if only damage deposition has been made to book the cottage and no full payment has been made for rental of cottage then automatically you will not get damage deposition refunded.
The Applicant acknowledges that Cancellation Insurance can be purchased from their local Travel Agency.
5. Changing a Booking
Requests by the Applicant for alternative accommodation and / or dates will be treated as a cancellation of the initial booking, and the cancellation conditions outlined above will apply unless Owner's acceptance of alternative accommodation.
6. Check-In / Check-Out / Keys
Check-In time is after 4:00 p.m. Friday with no early occupancy requests. Check-Out time is at the latest 10:00 AM on Sunday of the rental period. The Applicant will be liable for any cost of whatever nature incurred because of an unauthorized extension.
Check-In time is after 4:00 p.m. Sunday with no early occupancy requests. Check-Out time is at the latest 10:00 AM on Following Sunday of the rental period. The Applicant will be liable for any cost of whatever nature incurred because of an unauthorized extension.
Check-In time is after 4:00 p.m. Monday with no early occupancy requests. Check-Out time is at the latest 10:00 AM on Friday of the rental period. The Applicant will be liable for any cost of whatever nature incurred because of an unauthorized extension.
*Any changes need approval of Owners or will be noted.
The Applicant agrees to return all keys on the day of departure. Failure to return all keys as set out above will result in a $75 charge per type of keys being deducted from the security / damage deposit.
The Applicant acknowledges that he / she will personally occupy the rental property for the entire rental period.
Sub-letting of the cottage property is not permitted. Where separate parties will be occupying the cottage property at different time periods, Cottage Rental Application Forms must be completed by each party.
The maximum number of people allowed overnight will be noted on registration. Guests are allowed during the day, however by 9pm guests have to vacate property only persons with wristbands who are paid in full can stay on property.
Unless prior written authorization from the Owner is granted, Applicants who contravene the maximum number permitted will be subject to either immediate eviction without refund or a $100 to $225 per guest charge, at the discretion of the Owner. Please note that ANY person, regardless of age is counted as a person in the occupancy of a cottage.
Unreasonable noise that leads to repeated complaints by others will result in the immediate eviction without refund.
Camping, tenting, trailers or other additional accommodation facilities will not be allowed on the cottage property unless prior written permission has been granted by the Owner.
The Applicant agrees that the cottage is for recreational purposes only and shall not be used for any commercial or unlawful purpose.
The Owner and / or authorized representatives shall be allowed access to the rental property or cottage at any reasonable time during the Applicant's rental term.
8. Cottage Rules / Cleaning / Inventory
The Applicant agrees to read and abide by the cottage Rules, as stated in the cottage Information Package and / or posted at the cottage, and to use the inventory and equipment in a safe and responsible manner.
The Applicant agrees to leave the cottage, including all furniture, fixtures, and chattels in the same state of repair and condition that they were in upon the start of the rental period.
The Applicant agrees to leave the cottage in the same state of cleanliness and general order in which it was upon the start of the rental period. The Applicant may arrange and pay for a cleaning by a commercial service to be completed before departure. There will be an automatic $75 housekeeping charge & any additional charges over & above the stated will apply for more significant housekeeping needs i.e. unwashed dishes, bodily fluids, etc. plus a $25 administrative charge. We do not supply cleaning products they can be purchased at the local department or convenience store.
Breakage or damage to inventory, kayaks, equipment or any other part of cottage property, above and beyond normal "wear and tear" will result in charges being deducted from the security / damage deposit. Any discrepancies to the provided inventory are to be reported to the as soon as you arrive, otherwise the inventory will be deemed to be correct.
We do not supply the Following: Pillows, blankets , Toilet Paper, Paper Towels and Paper Tissues, Toiletries, Bath and Bed Linens are not supplied.
There will be a $30 charge for propane use, if empty and propane needs to be filled $30 will be waved with proof of purchase. Propane tank is property of Beachscape Cottages.
9. Pets / Smoking
Pets are not permitted on the premises. However, a request for having a pet on the premises can be made in writing to the owner. Upon pre-approval by the owner.
Smoking in the
cottage is not permitted. The "no pets" or "NO SMOKING"
policy does not mean that the cottage has not had pets or smoking on / in the
premises previously. The Owner doesn't take responsibility for allergies or
other conditions arising at the cottage. Smoking inside this "no smoking
cottage" or allowing pets on the premises without prior agreement by the
owner will result in a penalty fee of $200 and may result in immediate eviction
without refund, if management allows a pet in one of our cottages there is an extra charge of $25 .
The information contained in any printed material, photograph or posting on our web site is believed to be accurate at the time of publication. The Owner reserves the right to make any changes it deems necessary to more accurately reflect the cottage property.
While every attempt will be made to ensure that equipment and appliances are in working order, should any breakdown or other situation occur whereby these elements are not available during the term of the rental period, the Owner doesn't take responsibility for fixing, replacing or refunding the Applicant for the lack of use of these elements.
11. Non-Availability of Property
If for any reason beyond the Owner's control the property is not available on the date booked (owing to fire damage for example), or the property is unsuitable for rental, all rent and charges paid in advance by the Applicant will be refunded in full, but the Applicant shall have no further claim against the Owner. This does not apply to power outages that may occur prior to a rental commencing where the electricity supplier is in the process of restoring power within 48 hours.
The Applicant undertakes to release, indemnify and hold the rental property Owner harmless against any and all loss, claims and causes of action, demands and / or costs and expenses that may be incurred by the Applicant or by any party in relation to the cottage rental. It is understood by the Applicant that the cottage "Owner" will not be liable whatsoever for any loss or any injury to the Applicant or guests using the cottage, its property and its content during the rental term, however caused. The Applicant acknowledges that the property and all of its content are provided for the Guest's use at their own risk. The Applicant and its guests are responsible for exercising due care and diligence in using the cottage's equipment such as barbeque, bunk bed, stove, etc. In addition, the Owner accepts no liability for loss of or damage to the Applicant's possessions on the Owner's property or land.